With marquee events becoming more popular , increasingly people ask, "What's the ideal marquee venue?"
The answer to "what is the ideal marquee venue?" is a little more complex than you'd think.
Not least because of all of the structural options available with hiring marquees these days, the potential for installation sites is so vast.
The prinicpal remains though that wherever you choose to build your temporary event structure, will greatly impact on your guests enjoyment.
Therefore with so much choice available, it is worth considering the variables invovled in the siting of you marquee in order to achieve the most favourable outcome.
What kind of event are you planning? What type of marquee will be most suitable?
Maquee hire contractors are event shelter engineers who ahve the the technical knowledge to accompany the design aspirations of the planner or organiser with an array of feasible solutions to their practical problem.
Events are enclosed private or commercial gatherings which are called for the purpose of producing a shared formal or informal experience for attending guests. This guest experience can be enhanced or hampered by the choices which planners make in the preparation.
The choice of event venue and it's structural make-up whether temporary or permanent, will in many ways dictate dimension for the occasion.
If you are staging a larger event, like a milestone birthday or life occasion like an anniversary, then a larger structure like a peg and pole (if on lawn surface) or clearspan (regardless of surface)...
What time and season is your event to take place?
The time factor is important in planning to hire a marquee for an event.
Night and day, weekday/weekend, or summer, autumn, winter, spring...the environmental factors all have their part to play.
If in the peak season, then issues such as availability can be an obstacle in the securing of your preferred venue. However, in the off-peak (winter) you might find availability much more easily, as marquee events in UK winter are much more rare, due to customer demand for hosting outdoor events being much less in the colder months.
In the summer, for example, dual purpose sites such as agricultural farms may not have the free space outside of their core business to offer marquee installations.
Winter marquee installation requires firm ground, regardless of structure. Where a particular site is known to have waterlogged/boggy ground during the winter, due to typically heavy rainfall or being in a floodplain, this location would not be recommended for marquee use at such times.
Venues which would offer their car park as a viable 'pitch' site to host a marquee event may prohibit the use of a marquees, other than outside of normal operational hours, as not to deny the regular patrons the benefit of parking their vehicles in the car park during the time of the event.
Which geographic location did you have in mind?
Logistical awareness is a fundamental discipline in planning for your marquee based event. Your guests' ability to travel and to therefore attend your event should be a factor well minded in the planning process.
Asking guests in advance for details surrounding possible travel constraints will enable you to proactively help them as best as possible with extending your invitation.
If there are nearby public events or venues which are known to attract large numbers of attendees, this would also have to be accounted for in the planning of your event, as clashes in traffic build-up may adversely impact timeliness of guests for your event.
Nearby landscape milestones are always useful navigational aids for guests to gain bearings who are unfamiliar with the location.
What about event amenities?
Marquee events require on-site amenities to accommodate the needs of guests. Such an amenity might be a car park, for obvious reasons.
Not so obvious might be a suitable access road.
If guests are expected to arrive in coaches, for example, or perhaps hire companies will be approaching the site with 7.5 ton vans, then planners should pay thought to the route of access being wide enough to allow such vehicular traffic.
Toilets and cloak rooms for marquee hire events, should never be an after thought.
Either keeping your guests waiting to relieve themselves, or without a place to securely keep their coats, umbrellas etc. upon arrival, is not acceptable with event planning ettiquette.
For 'day-time, marquee events' where you would like to offer the option for your guests to vacate the marquee liberally for periods at a time to 'stretch' their legs, you might choose a venue with some interesting decorative features. To that end, perhaps you might stage your event amidst a botanical garden, for example...or, a rare collection of tame woodland creatures, like peacocks, or even farmyard animals.
What about the ground?
The type of ground, as you can imagine, makes a big difference to the type of marquee hire event you will have.
One of the biggest issues with the ground in planning a marquee hire event is sloped, or uneven ground. Where this is the case, a flooring system will have to be installed as an even foundation upon which to erect the marquee structure.
The challenge of hard ground, like tarmac on tennis courts, concreted patios and wooden decking is typically overcome by frame marquees, gazebos, stretch tents or geodesic.
Traditional peg and pole tents require soft ground for stake anchorage.
What about venues with previous history?
Of course, it helps to have a look at how something has been done before in order to visualise how it might work for you.
Venues with previous marquee hire history will usually have to hand a scapbook of photos from past customers' events. Request some time to scan through the photo album to familiarise yourself with the ways in which others have approached achieving their results.
Ideas make all the difference to planning. Therefore taking your time with this early stage of the process will provide very fertile ground for sprouting your own designs.
Any further points to add? There is always some value to contribute, no matter how small - please feel free.
Categorised in: A Guide To Event Planning
This post was written by selmore